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YorProperty Accreditation Scheme

YorProperty Accreditation Scheme

YorProperty is designed around 4 key elements

  • Fit and Proper Person Declaration
  • Training and Continuous Development
  • Management Code of Practice
  • Property Standards
    • YorProperty Standard
    • YorProperty Plus Standard

Fit and Proper Person Declaration

Potential Members of the Scheme must confirm that they do not have any unspent convictions that are relevant to their application.

Additionally in the last five years, neither they nor any person associated or formerly associated with them have subject to relevant actions under the Housing Acts; been found guilty of a relevant criminal offence or been convicted of any charges relating to harassment or illegal eviction.

 

Training and Continuous Professional Development

One of the aims of the YorProperty Scheme is to provide landlords and agents with information and professional development opportunities to:-

  • Allow them to operate successful businesses
  • Provide their tenants with safe and high quality accommodation
  • Reduce the need for intervention from the City of York Council

A key element of the Scheme is the offer of training for Landlords who become members.

Two types of training provision designed to help meet standards and to improve businesses.

  • A core element that every member of the scheme will attend. Meeting these requirements is a prerequisite of scheme membership with the possibility of transferring learning from other complimentary schemes or memberships.
  • A series of best practice training courses designed to improve knowledge of the Sector and to provide an element of continuous professional development which will be an advantage to landlords.
  • It is also proposed to run a series of annual update sessions advising of changes in legislation and the sector

YorProperty supports and encourages the continuous professional development (CPD) of its members so that they are able to maintain, improve and broaden their knowledge and skills to a sufficiently high standard of professional competence in the management of landlords/tenants issues and of property standards. The training programme on offer will hopefully validate and act as a quality assurance for the competency of accredited landlords and agents. Points will be allocated to various training and activities. It will be expected that an accredited landlord or agent will participate in training, activities and events that total a minimum of 9 points over the course of each year’s membership.

 

Continuous Professional Development

CPD points will be awarded for the following memberships and activities: Conditions CPD points awarded
YorProperty Accredited (Attended Core Training courses, Agrees to code of management and is a Fit and Proper person) CPD awarded once during period landlord/agent is accredited. 6 points
Membership of York Student Accommodation Code of Practice Approved member of code of practice 3 points
Membership of a Private Landlord Association CPD points awarded for each membership year. Additional CPD points will not be awarded for multiple memberships in one year. 3 points
Membership of a recognised professional body that has an enforceable code of conduct and encourages good practice. As approved and agreed by YorProperty. CPD awarded for each membership year. Additional CPD will not be awarded for multiple memberships. 6 points
Best Practice training provided by YorProperty CPD awarded for each session attended 3 points
Attendance at City of York Annual Landlord Fair (or other council landlord forum or event with a duration of more than 3 hours) CPD will be awarded for each event attended 3 points

 

Management Code of Practice

The management code of practice sets achievable and realistic standards for business practice covering issues such as:-

  • Tenancy Agreement contents
  • The Use of Tenancy Deposit Schemes
  • Repairs standards and Timescales
  • Ending a Tenancy
  • Business Conduct
  • Equalities
  • Dealing with Disputes
  • Fees
  • Insurance
  • Disputes
  • Information and responding to repairs
  • General Business Conduct

A complaints procedure will be in place as part of the scheme, giving landlords the opportunity to resolve issues before they are investigated by the Council.

 

Property Standards

To become an accredited ‘YorProperty,’ property, it must meet a basic level of repair, maintenance and management, whilst accredited ‘YorProperty Plus’ properties are expected to provide a higher standard of accommodation.

An accredited property must meet the minimum requirements of the decent homes standard. This means that the dwelling - including the structure, associated outbuildings, yard or any other amenity space, and means of access - should provide a safe and healthy environment for the occupants and any visitors they may have. It must be free from category one and high category two hazards, as described in the Housing Health and Safety Rating System (HHSRS) guidance.

All parts of a dwelling must be in a reasonable state of repair, be clean and safe, and any appliances provided by the landlord must be in good working order prior to occupation of the property. The property must meet the following requirements –

They are structurally stable, free from damp which could affect health and free from serious disrepair.

They have adequate lighting, heating and ventilation and an adequate piped supply of water.

There is an effective system for draining foul, waste and surface water.

Landlords must maintain their houses and flats to ensure that the properties are habitable, that essential services and utilities are maintained in good working order and the supply not unnecessarily interrupted, and that relevant standards are maintained at all times.

Landlords must ensure that all common use areas (including all escape routes and exits) are kept free from obstruction and that all staircases, handrails and banisters are in a good state of repair.

In properties in multiple occupation, landlords must ensure that any gardens belonging to the house should be kept in a safe and tidy condition and any boundary walls, fences and railings in as far as they belong to the house are kept and maintained in good and safe repair so as not to constitute a danger to the occupants.

Landlords or Letting/Managing Agents should undertake to carry out internal and external inspections of the property at appropriate intervals.

Landlords must have an emergency repairs procedure, particularly for problems with drains, electricity, gas and dangerous occurrences. A system to record all repairs must be in place as evidence of good practice.

 

YouProperty Standards

YorProperty Standard

Property Condition

Must meet the Decent Homes Standard

No Category 1 or no high scoring Category 2 hazards as described in the HHSRS.

 

Gas Safety

All gas appliances, flues etc must be maintained in a safe condition in accordance with the Gas Safety (Installation and Use) Regulations.

An annual Landlords’ Gas Safety certificate, issued by a ‘Gas Safe’ registered engineer, must be made available to the Scheme administrator for the purposes of the Scheme. A copy of the certificate must also be given to the tenants to show the date of inspection, any defects and the action taken.

All repairs must be carried out by a ‘Gas Safe’ registered engineer.

Landlords or Letting/Managing Agents must show new tenants how to turn off the gas supply in case of an emergency.

Carbon Monoxide Detectors must be provided in all properties where a gas appliance is present. The detectors can be battery operated as long as they comply to BSEN 50291.

 

Electrical Safety

That the electrical system of the property (e.g. sockets and light fittings) is safe;

That all appliances they supply (e.g. cookers, kettles) are safe;

That, prior to the start of every tenancy, a visual check of all electrical items, such as socket outlets, light switches and distribution boards, has been carried out and any defects repaired immediately. The landlord should also always look out for any electrical issues during routine visits to the property;

Tenants should be issued with clear written instructions for the safe use of major appliances and all appliances must function safely and in accordance with the manufacturer’s instructions;

Any alterations to the fixed electrical system should comply with the latest edition of Part P of the Building regulations;

All repairs/improvements must comply with the latest IEE wiring regulations, and Tenants should be issued with clear written instructions for the safe use of all major electrical appliances and all appliances must function safely and in accordance with the manufacturer’s instructions.

 

Fire Safety

Landlords must carry out a fire-risk assessment of each of their properties to identify any possible dangers and risks. This does not need to be written down but it is strongly recommended that it is.

 

EPC

The landlord must provide the whole EPC (including the recommendations report) free of charge to a new tenant.

 

Security

Final exit doors must be fitted with a lock or locks that can be immediately opened from the inside without the use of a key.

External doors must be properly fitted and free from damage, have secure hinges and be close fitting into the frame.

 

Furniture / Furnishings

Must comply with the Furniture and Furnishings (Fire Safety) regulations 1988 (as amended). Most fire resistant furniture will carry a display label stating that it meets the requirements for fire resistance. Upholstered articles must have fire resistant material.

Cover fabrics must have passed a match resistance test. Filling and cover combined must have passed a cigarette resistance test.

 

YorProperty Plus Standard

YorProperty Plus Standard

Property Condition

Must meet the Decent Homes Standard

No Category 1 or high scoring Category 2 hazards as described in the HHSRS

Houses in Multiple Occupation must meet licence requirements

Good standard of decoration

Student properties must meet the York Student Accommodation Code of Practice recommendations.

 

Gas Safety

All gas appliances, flues etc must be maintained in a safe condition in accordance with the Gas Safety (Installation and Use) Regulations.

An annual Landlords’ Gas Safety certificate, issued by a ‘Gas Safe’ registered engineer, must be made available to the Scheme administrator for the purposes of the Scheme. A copy of the certificate must also be given to the tenants to show the date of inspection, any defects and the action taken.

All repairs must be carried out by a ‘Gas Safe’ registered engineer.

Landlords or Letting/Managing Agents must show new tenants how to turn off the gas supply in case of an emergency.

Carbon Monoxide Detectors must be provided in all properties where a gas appliance is present. The detectors can be battery operated as long as they comply to BSEN 50291.

 

Electrical Safety

The landlord should ensure that every fixed electrical installation is inspected and tested at intervals not exceeding five years by a qualified person to undertake such inspection and testing. A certificate should be given to the landlord from the person carrying out the test stating the results of the test.

All electrical items/equipment provided by the landlord including kettles, fridges, cookers etc, should have a Portable Appliance Test (PAT) by a competent person in accordance with the Scheme for in service inspection and testing of electrical equipment, at least once every 2 years or at an appropriate date set by the tester. Brand new electrical items should be tested no later than two years from purchase or at an appropriate date set by the tester.

In Student properties and Houses in Multiple Occupation in particular, in order to avoid overloading of electrical circuits, a minimum of four electrical sockets are recommended for each study-bedroom.

Tenants should be issued with clear written instructions for the safe use of major appliances and all appliances must function safely and in accordance with the manufacturer’s instructions;

Any alterations to the fixed electrical system should comply with the latest edition of Part P of the Building regulations;

All repairs/improvements must comply with the latest IEE wiring regulations, and Tenants should be issued with clear written instructions for the safe use of all major electrical appliances and all appliances must function safely and in accordance with the manufacturer’s instructions.

 

Fire Safety

Carry out a written fire-risk assessment.

Ensure the property complies with the recommendations of the North Yorkshire Fire Safety Guidance for Private Sector Housing.

 

EPC

The landlord must provide the whole EPC (including the recommendations report) free of charge to the new tenant.

The property must have achieved an E+ EPC rating.

The landlord should be able to demonstrate plans to introduce the recommended energy efficiency measures from EPC report.

 

Security

Locks must be fitted to all ground floor and any vulnerable first floor windows, provided this does not contravene fire safety recommendations. Keys for the locks must be issued to tenants.

All external doors, except for designated fire doors, must be fitted with mortice bolts, top and bottom, to reinforce the existing lock or be of a modern, multi-locking UPVC door type.

Doors designated as final exit doors must be fitted with a lock or locks that can be immediately opened from the inside, without the use of a key.

External doors must be properly fitted and free from damage, have secure hinges and be close fitting into the frame.

Where locks are fitted to bedroom doors in shared houses/houses in multiple occupation, they should be either the type that can be opened from the inside without the use of a removable key or a mortice type lock.

If the property has a burglar alarm installed, details of alarm key holders must be made available to the tenants.

Five lever mortice locks complying with BS 3621 are fitted.

Locks complying to BS 8621 and BS EN12209 are used for doors with keyless egress.

 

Furniture / Furnishings

All furniture and furnishings provided must comply with the Furniture and Furnishings (Fire Safety) Regulations 1988 (as amended). Most fire resistant furniture will carry a display label stating that it meets the requirements for fire resistance. Upholstered articles must have fire resistant material.

Cover fabrics must have passed a match resistance test. Filling and cover combined must have passed a cigarette resistance test.

All furnishings and fittings must be clean and in a reasonable condition.

All rooms let as bedrooms must contain a bed at least 90 cm in width, with an adequate mattress.

For student properties, there should also be reasonable clothes storage space, a desk or working surface and a chair.

City of York Council, West Offices, Station Rise, York, YO1 6GA
Telephone: 01904 551563, Email: housing.standards@york.gov.uk

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